An annual membership collected today is revenue for twelve months
A gym collects up front and delivers later, which inverts its numbers: the sign-up month looks excellent and the service month looks empty, while the revenue in truth belongs to all of them. Add freezes, renewals and personal training and a gym's books are harder than they look.
The membership over time
Revenue recognised monthly
An annual membership spreads across its months, so you read the gym month by month instead of a spike followed by a flat line.
Freezes with a duration
A freeze extends the end date and pauses recognition, so the member loses no days and you book no revenue you did not deliver.
Alerts before expiry
A list of members nearing expiry, so renewal is asked for before they lapse rather than after.
Beyond the membership
Trainer sessions
A personal package sells as a number of sessions; each is consumed and attributed to its trainer, so their share reflects work actually done.
Supplements as stock
Selling supplements and drinks is an activity with stock, cost and margin, kept separate from membership revenue in reporting.
Branches and tiers
Single-branch and all-branch memberships at different prices, with reporting that compares branch performance.
Common questions
Is there a turnstile or fingerprint entry?
Hesbba manages the membership financially and administratively: its validity, renewal, freeze and the member's account. Physical access control hardware is not part of what we offer today.
I sell memberships in instalments
Yes. The membership posts at its value with its payments scheduled, so the member's balance and arrears are visible, while revenue is recognised as service passes rather than on payment dates.
Also worth reading
- ERP platformHesbba's ERP brings sales, inventory, purchasing, payroll and accounting into one ledger, posting every document the moment you save it.
- AccountingAccounting software that creates entries from your invoices and expenses automatically, with a ready chart of accounts, a live trial balance and a full audit trail.
- Inventory & purchasingWarehouse software for multiple locations, receipt, issue and transfer notes, barcode stock counts, and inventory cost posted to the ledger on every movement.
- Education centresSoftware for education centres managing cohorts and courses, instalment fees, instructor payouts, and profit per cohort.
- Clinics & medical centresClinic software covering appointments, insurance company accounts, doctor shares and medical supplies in one ledger.
- Services & consultingSoftware for service firms tracking contracts, recurring invoices, collection and cost centres, with profitability per client or project.
Read your month as it really is
Record memberships of different lengths and some trainer sessions, and watch revenue spread across its months.