Software for service firms, from the contract to the collection
A service firm doesn't manage stock, so it assumes an invoicing tool is enough. The problem shows up later: contracts renewing without follow-up, recurring invoices forgotten, and a client consuming more time than they pay for without that appearing in any report.
What actually matters in services
Recurring invoices
Monthly and annual contracts invoice on schedule rather than depending on who remembers.
Debtor ageing
Who is late, by how long and by how much, so a cash-flow problem is visible before it arrives.
Client profitability
Allocate cost to a client or project through a cost centre, so you know which relationships are worth renewing.
Withholding tax
Calculated on the document at its rate, so the net receivable is right from the moment the invoice is issued.
Complete books without an in-house accountant
Most small service firms use an external accountant. Give them their own login that sees the books and nothing else, so they work on live figures instead of files emailed at the end of every month.
Common questions
I don't sell products — is this more than I need?
You use what applies: invoicing, expenses, accounting and reports, and leave inventory and manufacturing aside. Plans differ in scope, so you don't pay for modules you don't run.
Can I invoice in different currencies?
Yes. Hesbba is multi-currency, so you invoice in your client's currency while your books stay in yours. Service firms with clients abroad need this early.
Also worth reading
- ERP platformHesbba's ERP brings sales, inventory, purchasing, payroll and accounting into one ledger, posting every document the moment you save it.
- AccountingAccounting software that creates entries from your invoices and expenses automatically, with a ready chart of accounts, a live trial balance and a full audit trail.
- Inventory & purchasingWarehouse software for multiple locations, receipt, issue and transfer notes, barcode stock counts, and inventory cost posted to the ledger on every movement.
- Law firmsSoftware for law firms tracking matters and their fees, recoverable court expenses, retainers held on account, and profit per matter.
- Education centresSoftware for education centres managing cohorts and courses, instalment fees, instructor payouts, and profit per cohort.
- Gyms & fitnessGym software managing memberships, renewals and freezes, trainer sessions, supplement sales, and revenue recognised monthly.
Know which clients are worth your time
Start from your current contracts and clients, and we'll help set up recurring invoicing.