The visit is over — now the ledger has to know whose revenue it was
A medical centre runs three financial relationships in one day: a patient paying cash, an insurer paying in two months at a discount, and a doctor owed a share of every case. Run those in one ledger plus side spreadsheets and nobody knows the clinic's profit before month end — usually not after, either.
Who pays, and when
An account per payer
Every insurer or contracted body has an account with its agreed tariff, so a case prices itself by payer rather than by mental arithmetic.
Receivables that don't get lost
What insurers owe appears by age — one month late against three — so the claim happens before the forgetting does.
Doctor shares calculated
Each doctor's share is computed from their recorded cases, so month-end settlement is reading a report rather than recalculating.
Beyond the consultation
Supplies as real stock
Medical consumables are items with a balance, an expiry and a cost that comes off as they are used — not an expense appearing at month end unexplained.
Appointments create the invoice
Completing an appointment issues the invoice at the correct payer's price, so no visit happens without being recorded.
Profit per service
A cost centre per speciality or service, so you know what covers its cost and what is run on reputation alone.
Common questions
Is this an electronic medical records system?
No. Hesbba is an administrative and financial system: appointments, billing, insurance, stock and accounting. Clinical records and diagnosis are not part of what we offer, and we do not describe it as an EMR.
Every insurer has different prices — does it cope?
Yes, through a price list per payer. One service carries a cash price and a price per insurer, and the right one applies when the payer is chosen.
Also worth reading
- ERP platformHesbba's ERP brings sales, inventory, purchasing, payroll and accounting into one ledger, posting every document the moment you save it.
- AccountingAccounting software that creates entries from your invoices and expenses automatically, with a ready chart of accounts, a live trial balance and a full audit trail.
- Inventory & purchasingWarehouse software for multiple locations, receipt, issue and transfer notes, barcode stock counts, and inventory cost posted to the ledger on every movement.
- Dental clinicsDental software tracking a treatment plan across sessions, instalment collection, and work sent to an external dental lab.
- Medical labsSoftware for medical labs covering test panels, contracted payer pricing, reagent consumption and collection branches in one ledger.
- Pharmacies & clinicsSoftware for pharmacies and clinics that tracks items, expiry dates and batches, and links sales to stock and accounting.
Know your clinic's profit this week
Record one working day with its cases and payers, then read revenue, doctor shares and what insurers owe.