A lot of money in transit, and the ledger has to know where
A shipping company always holds money that is neither in its hands nor its customers': collected by a driver, owed by a client, or not yet collected at all. When the system does not separate those states, the cash figure stops being something you can decide on.
The shipment as a financial unit
Collection separate from freight
The amount collected for the client is not your revenue; the freight fee is. Separating them means your revenue is a real number, not the sum of everything that passed through your hands.
A state per shipment
Out for delivery, delivered and collected, returned — each state carries a different accounting consequence that happens automatically.
A return still costs
A refused shipment cancels the collection and leaves the trip cost standing, so a loss that really happened does not disappear.
Drivers and clients
A float per driver
What a driver holds in shipments and cash shows as a float in their name, and end-of-day settlement compares collected against handed in.
A statement per client
The store you ship for sees what was collected, what was deducted as freight and what remains, so the monthly dispute becomes a statement review.
Cost per trip
Fuel, maintenance and wages allocate to trips through cost centres, so you know which route earns and which is run out of habit.
Common questions
I ship for online stores on cash on delivery
That is exactly the case: the amount posts as money held for the store rather than as your revenue, and your fee posts as income. Settlement pays the store the net of collections after freight in one movement.
Does it track shipments in real time?
Hesbba runs the shipment's financial and administrative side: its state, its collection, its settlement and the client account. Live map tracking and a driver app are not part of what we offer today.
Also worth reading
- ERP platformHesbba's ERP brings sales, inventory, purchasing, payroll and accounting into one ledger, posting every document the moment you save it.
- AccountingAccounting software that creates entries from your invoices and expenses automatically, with a ready chart of accounts, a live trial balance and a full audit trail.
- Inventory & purchasingWarehouse software for multiple locations, receipt, issue and transfer notes, barcode stock counts, and inventory cost posted to the ledger on every movement.
- Online storesSoftware for online stores with one stock figure across web and shop, cash-on-delivery tracking, courier settlement and returns.
- Auto serviceSoftware for service centres opening a job card per vehicle, combining parts and labour, and comparing the estimate against actual cost.
- Services & consultingSoftware for service firms tracking contracts, recurring invoices, collection and cost centres, with profitability per client or project.
Separate your money from your clients'
Record ten shipments in different states, settle one driver, and read your actual revenue.