High-value stock in a small space, where the variance is measured in millilitres
A perfume shop combines two problems that rarely meet: very high value per centimetre of shelf, and a sale that does not match the purchase unit — you buy a large bottle and sell decants by the millilitre. Software that misses this gives you a balance in bottles and shrinkage you cannot explain.
Units and decanting
Several units per item
An item carries a purchase unit and a sale unit with a conversion factor, so you buy by the litre and sell by the millilitre while balance and cost stay correct.
Sizes and concentrations
30, 50 and 100 ml, EDT against EDP — separate balances with their own prices and margins, not one figure under the fragrance name.
Testers and samples
What is opened for trial leaves stock as consumption rather than a sale, so trial cost is visible instead of surfacing as a count shortfall.
Protecting expensive stock
Quick cycle counts
Count one shelf or one brand by barcode without closing the shop, so a discrepancy surfaces in days rather than months.
Permissions on discounts
A discount ceiling per user; anything beyond it needs approval and is logged against whoever approved it.
A trail on every movement
Every item leaving — sale, gift or damage — has a document, a user and a timestamp, so a shortfall becomes a question with an answer.
Common questions
I blend my own mixes — is that supported?
Yes. A blend is defined as a product with its components and quantities; the system deducts the components on production and computes the unit cost automatically.
Does it handle gifts and packaging?
Yes, as items with a cost. A gift box comes out of stock and into cost of sale rather than becoming a vague month-end expense.
Also worth reading
- ERP platformHesbba's ERP brings sales, inventory, purchasing, payroll and accounting into one ledger, posting every document the moment you save it.
- AccountingAccounting software that creates entries from your invoices and expenses automatically, with a ready chart of accounts, a live trial balance and a full audit trail.
- Inventory & purchasingWarehouse software for multiple locations, receipt, issue and transfer notes, barcode stock counts, and inventory cost posted to the ledger on every movement.
- Clothing shopsSoftware for clothing shops that treats sizes and colours as distinct stock, and handles end-of-season markdowns and exchanges across branches.
- RetailRetail software linking the till to stock and accounting, working through internet outages, and comparing branch performance.
- Mobile phone shopsSoftware for mobile shops tracking each handset by serial and IMEI, tying warranty to the invoice, and handling trade-ins and accessories.
Know your balance to the millilitre
Enter your items with their units, run a week of selling, and compare the count against the system.